How to Welcome New Employees to the Team - the Hera Way

Onboarding a new hire in an early-stage start-up is a critical step of the hiring process. Find out how we do it at Hera.

welcome to the team, onboarding, new employee

As an early-stage startup ourselves, we at Hera know how important the first few hires are. New additions to the team are a big deal as in a lot of ways, they shape the culture and future of the company.

When it comes to building a team, our goal is to work with empowered people with agency and ownership, and to help them reach their full potential and grow beyond.

One of the ways we approach this goal is by paying attention to our onboarding process. We've found that thoughtful onboarding creates a solid stepping stone for new team members to shine and deliver their work with passion.

Let's break down how we welcome new members to the team at Hera:

๐Ÿ‘‹ The Hera way to welcome new employees to the team

Before the start date

Onboarding the new hire begins way before their actual start date. Kicking things off early sets the tone for the whole experience and gets them excited to get started.

๐Ÿ‘‰ Remote option

At Hera, team members can work fully or partially remote. We provide membership at Spaces which has locations all over the world. Some people from the team have already been to Spaces Rabat, Madrid, Amsterdam, London, New York and Paris! ๐ŸŒ

๐Ÿ‘‰ Home office

New team members can choose their own home office equipment, such as a laptop, headphones, microphone, and so on. They can pick what they want, so they can work in the type of environment that makes them feel most productive and comfortable.

๐Ÿ‘‰ Goodies package

We put together a welcome kit with some Hera goodies. The team loves it! It includes a notebook, stickers, a sweatshirt, and some surprises. We've seen that this helps the new employee feel welcome to the team. This way, they also become brand ambassadors of Hera before they even show up for their first day.

onboarding, welcome to the team, Hera goodies
Some of Hera's goodies that travel to every new teammate

(When you join the team, ask Zak about how we shipped his equipment over to Morocco ๐Ÿ˜…)

๐Ÿ‘‰ Access to tools

We share all the relevant accesses to tools and platforms so that the new team member has everything set up once they arrive. A smooth welcome to the team extends to details like this, so the new hire feels that we're excited about their arrival.

๐Ÿ—“๏ธ Day 1 and Week 1

The first day and the first week are absolutely crucial. The whole team needs to be on the ball and be well-briefed on what is expected of them.

๐Ÿ‘‰ Onboarding plan

We prepare an onboarding plan to share with the new employee that gives visibility and a breakdown of their first day and first week.

onboarding, onboarding template in Notion, welcome to the team
Hera's onboarding plan template

Interested in our onboarding template? Check it out on Notion here and feel free to duplicate it for yourself!

๐Ÿง‘โ€๐Ÿ’ป Example: how we welcome an engineer to the team

Day 1: They will have the first small scoped feature to develop and release to users. This way, from day one, the employee has both made an impact and spoken to users.

Rest of Week 1:

  • Dedicated to a larger feature
  • Chats are planned with the whole team. We schedule these in advance and make sure everyone knows what is expected of them.

๐Ÿ‘‰ ย Social activities

  • If the new employee is local, we organize a welcome lunch and a fun activity (at Hera, we loooove pottery). Itโ€™s a bonus if the employee enjoys sports, then we plan an active sports session! ๐Ÿ‹๏ธโ€โ™€๏ธ
  • If the employee is remote, we organize a virtual game for them to get to know the team on a more personal level and have some fun together.

๐Ÿ‘‰ ย Communicate values

It's vital to us that the new team member understands how we work at Hera and what our DNA is. This includes:

  • Mostly asynchronous communication
  • Flexible working hours
  • Rewarding the outcome, not the number of hours worked

๐Ÿ’ฌ End of the first week

๐Ÿ‘‰ ย Feedback

We schedule a 30 minutes session with the new hire at the end of the first week to reflect. We make sure to let them know our thoughts and, equally, we encourage them to let us know what they think: how they liked the onboarding process, if they feel welcome to the team, and what they would change. In this way, we foster a creative, solutions-oriented environment, and show our new employee that their ideas and opinions matter.

๐Ÿ‘‰ ย Set up a performance tracking system

For each new employee, we set up a simple performance tracking page on Notion. Here, they can track what they are fully up to speed with, what they are autonomous doing, as well as what they are only beginning to learn, and what they are shadowing for now. It's empowering to watch those cards move from left to right with time ๐Ÿš€

performace tracking, welcome to the team, onboarding
Each new team member gets a performance tracking page

๐Ÿ‘‰ ย Implement changes for the next hire

It's super important for us that the new employee challenges their onboarding. At an early-stage start-up like Hera, the processes are not set in stone, so we use the feedback we get to make the next onboarding even better.

In the early-stage startup hiring process, setting up a thoughtful and energizing onboarding is crucial. It can either make or break a new hire's experience within the startup.

When done right, onboarding increases engagement, reduces stress, and enables the new hire to do their best work from day one.

For an early-stage startup like Hera, an enabled, independent, and energized team is a core ingredient to our success. And so crafting a remarkable onboarding process is one of the keys to unlocking it!

We hope that our way to welcome new employees to the team will help you define what this experience looks like for you.

So, are you interested in joining the Hera team? ๐Ÿคฉ Weโ€™re hiring right now!

Thanks for reading!

Hera team
The Hera team!

Team Hera ๐Ÿ‘‹